Increasing number of workplaces are embracing ‘bring your own device’ BYOD Policy these days. Whether they are laptops, PCs, smartphones or tablets, use of such own devices at workplaces is reportedly encouraging employees because it provides them sufficient freedom to work at their own pace.
This has benefited organizations too as those who have incorporated BYOD Policy are reporting that it has resulted in better productivity, employee retention, friendlier work environment, reduced infrastructural costs, among others.
But in spite of all the advantages that this approach offers, there are some downsides an organization has to contend with.
Primary among these is data security. Care should be taken to see that corporate information does not get mixed up with the personal data of an employee.
Shifting to an environment where disparate devices are being used calls for new techniques to be adopted by security and network teams. They should keep themselves abreast of network access controls on a daily basis.
An organization has to thoroughly understand what a BYOD Policy involves before it is put in place.
BYOD infrastructure needs incorporation of a mobile device management (MDM) solution.
Executives using mobile devices pose the biggest risk to an organization as its vital information can be accessed by them. CIOs, therefore, have to enforce sturdy policies that monitor how employees use these devices at the workplace. This can be done by not inconveniencing any of the employees’ yet still protecting the crucial information of the organization.
Human resources and legal teams should come together to ensure that the policies they enforce are employee-friendly, even as they comply with the security requirements of the company.
Employees would need to sign binding agreements before the BYOD Policy is implemented. Under these, they may need to give up certain rights regarding the devices, such as agreeing to the installation of MDM solutions, encryption of the devices, etc.
The company should clearly convey to the employees that they should back up personal information they store on the devices as it cannot be held liable for loss of any information if the device requires reformatting.
Employees should also be conveyed that under the BYOD Policy, they will bear the additional costs when their devices are being used more than the organization requires them to be.
In the instance of an employee leaving the organization, the person would give permission to the company to erase its applications and data from the devices.